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Can you recall when you last sent a fax? Well, if you work in a solicitor’s office, the banking sector or the NHS, probably yesterday! Most of us would be hard pressed to remember the last time we sent a fax. Email has supplanted facsimile in personal communications and in virtually every business communications sector aside from those that insist on paper documentation for statutory filing requirements or those applications that just don’t have the budget or inclination to move into the 21st Century.

Legal professionals will, just about, accept faxes as “originals” if they are plain paper (not thermal) documents.There are document management packages available, but some professions still insist on a clear paper-based audit trail.Fax will remain the preferred communications method for several business users.

That being the case, there are services business users can take advantage of to fully integrate fax with their existing IT infrastructure and electrical components. These services will facilitate the easy use of both communications technologies and avoid additional costs through purchase of dedicated fax equipment and enhance operation and security.

A Fax to Email service allows you to receive faxes directly to your email address as attachments.It is a secure and very simple way of receiving and storing essential fax documents.Faxes are also more secure and confidential because the documents no longer sit on a shared machine.Fax to Email means that the “fax” is constantly on and always available and you never miss a message.Filing and retrieval becomes much more straightforward.

If you factor in the price and speed benefits of using VoIP lines, voice, data and fax traffic can be handled at far lower cost. Fax to Email services can be fully integrated with all the vendor’s phone services, so you can receive multiple faxes simultaneously and never have to worry about toner or paper.Incoming fax Documents don’t need to be scanned as they are already saved as TIFF files and can be printed when needed.Fax and voice calls can be recognised and treated separately so the same number can be used for both.A single telephone number means that callers talk directly to people and faxex are diverted to a mailbox and stored.

Setting up a Fax to Email service is remarkably simple and can cost from as little as 40 pence per day to operate.In fact, depending on the vendor and the number format, you could wind up getting paid for certain calls.Most reputable IP telephony suppliers offer set up and admin free of charge on Fax to Email services. If you need communications, electrical and cable ties products visit Aerco